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How to Facilitate a Virtual Meeting

by | Mar 17, 2020 | 4 comments

Oh… let’s say that you might be working from your residential office (aka The Chair In The Corner of your Bedroom – bed may or not be made).

Here are your first 3 tips to facilitate a virtual meeting:

Tip One: Your Essentials. You need wifi, and your computer must have audio and video. You will also need a virtual conference app like Skype, Zoom or WebEx. Full disclosure – we use Zoom. It’s easy and your virtual meeting participants do not need to download the app or create their 947th password/user name combo. You provide them with your Meeting Room Link.

Tip Two: Your lighting. Do you want to look fifty years older during your video meeting? You will IF you don’t pay attention to lighting! If you’re backlit – light comes from behind you (ex: you have a window behind you and light is shining in) you will look horrible. I know this from experience! Sit where light is in front of you, not behind you.

Tip Three: Your background. Ok, since your background will not be floor to ceiling windows… what is going on behind you – that everyone on the call will see? Is it a nice, clean and blank wall? (That works.) Is it a lovely piece of art? (That works.) Is it 79 books haphazardly placed on a bookshelf along with your medals from your college soccer days? (That does NOT work. It’s distracting.)

Be meaningful with your background. If you do have stuff behind you, place items that sell you (your own authored books, but not 119 copies!) or sell your business (framed certificates from Top 100 Best Places To Work).

Let’s say you’re going to be doing a bunch of video conferencing in your future… stay tuned for our next blog about effective video content.

© 2020 Karen Cortell Reisman, All rights reserved     

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Karen Cortell Reisman, MS, Executive Communication Author & Speaker

4 Comments

  1. Roger
    Roger on March 18, 2020 at 4:16 am

    Great tips for these hunker-down times. This ought to go viral.

    • Karen Cortell Reisman
      Karen Cortell Reisman on March 18, 2020 at 1:16 pm

      Hi Roger! Your sense of humor is needed all the time – and especially during these unprecedented times. Yes – this blog, and it will be a series of blogs about content and virtual audience engagement, should go viral!!

      Thanks for reading our blog,

      Karen

  2. Melinda Knecht
    Melinda Knecht on April 29, 2020 at 12:28 pm

    Hi Karen,

    As always, more great tips that couldn’t be more timely! Thank you!

    • Karen Cortell Reisman
      Karen Cortell Reisman on April 29, 2020 at 4:52 pm

      Thanks Melinda!! Much appreciate your feedback. Karen

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